What if there was a way to run an existing business or launch a new one easier? Imagine being able to concentrate on launching a business instead of:
Putting pricey equipment and facilities in an office
Examining a vast number of workspaces
Keeping an eye on your balance sheet
Evaluating and approving long-term leases
An individually designed workspace solution known as a managed office is purchased and managed by a third-party source. A workspace-as-a-service option known as managed office combines the control and security of a standard lease with the flexibility and cost-effectiveness of a flexible workspace (or serviced office).
The days of lease liabilities are over. With managed workspaces, businesses need to worry about making payments to the facilitator of the managed office space. Managed office facilitators are a one-stop shop that does all the work on your behalf, from locating and furnishing space to managing maintenance and operations according to your demands.
So how can you decide if your business needs a managed office space?
Think about the following:
- Would you rather spend your time developing and connecting with others?
- Do you wish to secure the future of your company?
- Are you trying to be economical?
Managing Office: The Definition
Managed offices, as opposed to flexible workspaces, are privately held offices that are not shared with other businesses.
An individually designed workspace solution purchased and managed by a third-party supplier offers the adaptability and economy of a flexible workplace. Still, it allows for branding and more control and security.
Managed offices versus Traditional office space
As you can see, managed offices offer all the benefits of traditional office space with the additional advantage of being less expensive, far more flexible, and available for occupancy in less than eight weeks.
One of the most significant advantages of managed space for businesses is a third party managing the entire process.
One of the more well-known curators of managed space, The Instant Group, for instance, customizes its services to take the weight off of making sure your office is outfitted with the proper amenities, functionality, and design.
Everything will be handled by a managed workspace provider, including market research, selecting the ideal facility, designing and furnishing the space to meet your demands, and acquiring furniture, fixtures, utilities, and other items.
By doing this, businesses may spend less on capital projects for routine office upkeep and more on enhancing their own cultures, revenues, and productivity.
The company that manages your workplace will also cover your regular workspace requirements and future maintenance problems.
Put, a managed office space differs from a typical office space. It enables your staff, managers, and executives to concentrate on the firm’s primary business requirements and objectives, free from the distractions and difficulties of managing and operating an office.
As you can see, managed offices offer all the benefits of traditional office space with the additional advantage of being less expensive, far more flexible, and available for occupancy in less than eight weeks.
One of the most significant advantages of managed space for businesses is a third party managing the entire process.
One of the more well-known curators of managed space, The Instant Group, for instance, customizes its services to take the weight off of making sure your office is outfitted with the proper amenities, functionality, and design.
Everything will be handled by a managed workspace provider, including market research, selecting the ideal facility, designing and furnishing the space to meet your demands, and acquiring furniture, fixtures, utilities, and other items.
By doing this, businesses may spend less on capital projects for routine office upkeep and more on enhancing their own cultures, revenues, and productivity.
The company that manages your workplace will also cover your regular workspace requirements and future maintenance problems.
Put, a managed office space differs from a typical office space. It enables your staff, managers, and executives to concentrate on the firm’s primary business requirements and objectives, free from the distractions and difficulties of managing and operating an office.
Other Flexible Workspace Solutions vs. Managed Offices
Flexibility on several levels is one of the critical selling advantages of managed offices.
Essentially, there are just three significant differences:
Control
Security and privacy
Branding
Let’s examine each of these components individually.
Control Over Managed Spaces
Your business has more control over the workplace because managed office space providers collaborate with an internal team of your business.
It follows that your business will have control over things like:
Availability of conference and meeting spaces.
The established IT infrastructure.
Who may enter the area and when?
Private and public spaces (including kitchen, lounge areas, and open workstations).
The beauty of the surroundings (design, furniture, signage, branding).
Managed offices are the ideal compromise between traditional office space’s control and security and co-working spaces’ flexibility and agility.
You may enjoy the advantages of plug-and-play workspace options like co-working without the cons of privacy, security, branding, and control with managed offices. The advantages of traditional office space are still available to businesses through managed offices, but without the main drawbacks, including hidden charges, long-term commitments, and delayed move-in.
How Managed Offices Can Protect Your Company's Security
Managed offices, as opposed to most flexible workspace options, such as co-working spaces and serviced offices, permit more privacy and security.
Co-working spaces and serviced offices are pre-built, fully furnished workplaces that serve workers from various businesses and professions. Furthermore, your business will have little to no influence over who enters the space, who uses the facilities, and how due to the diversity of these venues’ membership bases.
Additionally, your staff can work in a private office or a shared space based on their membership. Consequently, unauthorized parties can learn private and sensitive information.
Your firm’s IT infrastructure in a co-working space or serviced office is subject to little to no control. As a result, your staff may share a network with others, raising their vulnerability to hacker assaults or data/information leaks.
One of the key reasons why businesses keep rejecting workspace-as-a-service options is the IT component of co-working spaces and service offices.
Contrarily, having a managed space allows you complete control over privacy and security concerns, including who has access to the space and how your network and IT infrastructure are configured.
How Managed Office Can Grow A Firm's Branding
Branding is yet another critical factor in why businesses continue to avoid co-working spaces and serviced offices.
Companies cannot use these workplaces to brand the area as their own. The amount of branding a firm is allowed to set up typically isn’t much, though some flexible workspace providers may make an exception if a member has a private office.
Since greeting areas in flexible workplaces sometimes bear the provider’s name and emblem, many businesses contend that this directly affects company culture and may also change how customers, partners, and vendors view them.
On the other hand, managed offices are entirely constructed and furnished to meet your unique business requirements and are only accessible to your organization. In other words, you are free to trademark the area.
In reality, managed space providers frequently collaborate with an internal team from your business. Doing this ensures that the furnishings, style, and colors complement your brand’s voice and image.
Which Option Is Best for Your Organization?
Each of the three options—Traditional office space, flexible space, and managed office space—has advantages and disadvantages of its own. Each alternative is best suited for a distinct set of requirements, and various businesses may discover that one solution works better for them than the others.
How, therefore, can business executives decide which is the best option?
Traditional Workspace
Enterprises that will need massive headquarters.
When a business already has a specialized real estate team entirely in charge of the management and strategy of real estate.
Sometimes you can bargain for better lease terms and pricing after a lengthy stay in a building.
Flexible workspace or co-working space
When your business needs to temporarily relocate a small number of employees to a new market or location.
When a business needs immediate occupation and availability.
Companies that are under 10 people.
When a firm pays the office expenses for remote employees.
When a business is looking for highly flexible obligations (less than six months).
Managed Offices
- They seek to establish themselves in a new market quickly or area.
- Cost certainty is a crucial element to consider when beginning or expanding a firm.
- Company growth.
- They desire to establish a branch office.
Which Option Is Best for Your Organization?
Businesses worldwide are moving toward solutions that offer more flexibility in the workplace.
Co-working space providers have had difficulty luring major businesses that place a premium on branding, IT security, and company culture, even though co-working spaces are an appealing alternative for entrepreneurs and startups.
Managed offices can cater to the needs of businesses without compromising flexibility, affordability, and control.
Want to explore your options and see how much a managed workspace costs?
You can contact us to understand your needs with our team.
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